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SportsOffice Features
Any Organization Administrator ("OrgAdmin") can set up their own FREE website which they can self-customize and administer. We call this our "JV" level of service. JV OrgAdmins can set up any number of sports, each with its own JV SportAdmin. All Admins control their area and can post appropriate content such as articles, news, venues, schedules & results, and uploads for their users. They can create their own picture banners. The venues application even generates maps. These services deliver a huge boost to your Org's level of communication. JV service is free, because we want you to consider our other services!
For the fee of $1 per player per season, plus a pass through of our credit card processing costs (about 2.5%), Orgs join the SportsOffice Varsity and can take advantage of the power of ALL our features: online registration, "slicing and dicing" of players into leagues and teams, balanced distribution of players onto teams, polling, great communication, volunteer management.... Read on!
All Admins gain secure access to appropriate areas in their Org's SportsOffice account by username and password, based on their role/position in their organization; participants with several roles (such as LeagueAdmin and TeamAdmin at the same time) can switch between them effortlessly. OrgAdmins and SportAdmins, in fact all levels of Admin, have the access and features they need to do the job. Players, parents and Aunt Jane in California can see public pages but must log in to sensitive areas. All users participate securely!
First, Varsity SportAdmins set up registration parameters and launch a new season for that sport. Next, users set up their accounts, inputting extensive family and player information, and pick up their login credentials. Then, over the web, users select a season and a player to register, and quickly click their way through the process. All the tedious information is already in place! We forward your registration fees electronically to your bank, minus our breakeven credit card processing costs. Users can update their information at any time, with automatic notice to those who need to know. Registering multiple players in a family are a breeze, not a boring repetition. Waiver/Release, emergency contacts, parent ratings, special requests, volunteering and other aspects of registration are addressed. SportAdmins easily command more information than ever before and it's always current. No downloads, no paper, unless they choose to print.
Requiring in-person registrations is not the key to a successful volunteer program. Varsity SportsOffice is! Along with managing players and parents, SportsOffice gives Admins great tools to manage volunteers. Volunteer policy can be tailored to your organization. Any player grouping can be analyzed for associated volunteers; messages can be sent to volunteers by category or to any group to manage volunteers. Sport, League, TeamAdmins get control!
SportsOffice tools allow SportAdmins to run traveling teams or "rec" leagues. Various types of info may be printed in useful formats, and may be uploaded in standard formats to statewide or regional sports organizations.
Some organizations use prescribed league structures, based on date of birth and gender, in brackets of one or more years; others use age or school grade levels to set up leagues; still others might change grouping characteristics from year to year, depending on population shifts and resources. No matter, SportsOffice delivers the unique capability of "slicing and dicing" registered players into leagues, divisions if desirable, and teams any way you like. SportAdmins can combine or separate ages/genders into groupings which best suits their requirements, and study each grouping's profile, including associated volunteers, thoroughly before locking in a league structure. No downloads, no paper, unless they choose to print.
Once leagues are set up, SportsOffice has powerful tools to help Admins divvy up players any way they like. Players can be distributed onto teams on a random basis (blind draw with even distribution of age and gender) or based on skill ratings, which can come from a previous season or input from tryouts. Or, a LeagueAdmin can simply print lists for the coaches to choose up manually like they did last season. Coach-gets-his-kid situations are handled. Special requests such as "buddies" and carpooling are noted so they can be handled as you wish. The result is team compositions that fulfill your mission.
Org, Sport, League and TeamAdmins on all levels can broadcast timely messages to their constituencies using our internal communications feature. All users can reach all appropriate other users. For instance, a SportAdmin could send a message to just the moms of first grade girls. Admins can also set up polls to defined audiences in several formats as a tool in making decisions. For instance, "To all sixth grade soccer players: our program has historically ended after sixth grade. However, the program has really grown and we'd like to know if you want a seventh grade program next year".
The current version of SportsOffice provides for manual input of schedules for individual Teams or for Leagues which display at the sport level. In development is an automated program which takes your input of teams, venues, game days, frequencies, etc., and generates a schedule which you can modify manually if you wish.
Sport, League or TeamAdmins decide what statistics they want to keep: scores, league standings, goals, assists, batting averages, penalties, etc. Designated scorekeepers print appropriate forms to take to the game to record the data, which is then input through their Admin area. Players and parents visit their team or league site to check out the team and individual results.
Once your players have registered and leagues/divs/teams are set, UniformAdmins can view detailed reports of uniform sizes and amounts, league by league, team by team. This makes ordering a lot easier. They can even manage custom numbering for players. EquipmentAdmins can inventory organization equipment and track it as handed out and received back after the season.
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Terms of Use
